District 6990 Youth Exchange Information Site


Many of the forms on this page are "writable" pdf.  This means they can be opened, filled in and saved on your computer for further editing or for e-mailing.  A link to Adobe Reader is below if you need a program to access these forms.

DEPARTMENT OF STATE COMPLIANCE

Department of State Host Family Letter

Welcome letter for hosts from the Department of State

Department of State Regulations

Electronic Text of the Code of Federal Regulations relating to the rules by which secondary school youth exchange programs must operate

APPLICATIONS

2018 ~ 2019 Long Term Application

Not yet posted

Application for the long term exchange for year 2018 - 2019.  Are not yet posted.  Check back later.

HOST, VOLUNTEER AND YEO TRAINING

Training Powerpoint

Powerpoint used to train Host Families, Volunteers and Youth Exchange Officers

HOST FAMILY

Host Family Application Form

Go to http://www.ryeflorida.org/host-family-forms for application and instructions

Host Family Handbook

RYE Florida manual with lots of information, suggestions and hints for the host family, with great articles about what to expect and how to deal with the unexpected.

First Night Questions

Link to a web site where questions to be reviewed shortly after the student arrives.  Great ice breaker and helps everyone to understand the rules - written and unwritten.   Can be printed in multiple language pair translations for easy comprehension by student and family.

INSURANCE

The following information pertains to the insurance required by District 6990 for Inbound and Outbound students.  Insurance is REQUIRED of all exchange students and CISI - Bolduc is the agency which is to be used unless other insurance is required by a country or District hosting an Outbound.  If Inbound students are required to have a certain insurance from a local insurance company, a CISI Bolduc Plan A policy may be required to participate in District 6990.  The required insurance meets all Rotary guidelines. 

CISI PowerPoint Presentation Presentation by CISI Bolduc given at January, 2014 Orientation at Lake Yale.  Lots of useful information and questions answered.

Frequently Asked Questions

This is a link to a page on the CISI Bolduc site with answers to frequently asked insurance questions.

Medical Claim Instructions

This is a link to the CISI Bolduc site with a full explanation on how to file a medical claim, both for Inbounds in District 6990 and our Outbounds around the world.

Medical Claim Form

This will download the required form for medical claims.

Liability Claim Instructions

This is a link to the CISI Bolduc site with a full explanation on how to file a liability claim, both for Inbounds in District 6990 and our Outbounds around the world.

Liability Claim Form

This will download the required form for liability claims.

YOUTH EXCHANGE OFFICERS/COUNSELORS

YEO/Counselor Handbook A comprehensive document dealing with the responsibilities of a Youth Exchange Officer and/or counselor and outlines the program from all aspects - Inbound, Outbound, club, District, etc.

Host Family Initial

Home Visit Form

Form to be completed after hosting Rotary Club YEO has interviewed prospective host family.

Second Home Visit Form This is a link to an on line form which must be completed within 60 days of a student moving in to a host family.  Must be completed by someone other than the individual who located the host family.

Volunteer Application Form

This must be completed by every person working with exchange youth - YEO, counselor, committee members or individuals anticipated to have significant "unsupervised" contact with exchange students.  Required by Rotary and for US based clubs, the State Department.

Rotary Youth Exchange Florida Abuse Reporting Procedure Procedure fro reporting alleged abuses

OUTBOUND STUDENTS

Quarterly Report Report to be filed with District 6990 Compliance Officer in October, January, April and June.  This is a fillable pdf which can be completed on a computer and e-mailed.
INBOUND STUDENTS

Inbound Student Handbook

RYE Florida handbook for Inbound students

Program Rules Official Rotary Rules tailored for RYE Florida
INBOUND TRAVEL REQUEST
Travel request form

This form must be completed for travel other than part of a district function or with host family.  It must be signed by host family and club YEO/counselor.  Natural parents must give permission for out of state travel.

ARTICLES

One World ....or many?

An insightful read for exchange students, families and all involved with the program.  

Seven Lessons in Intercultural Communication Good rules about intercultural relationships
The Psychology of International Living A psychological roadmap to the ups and downs of being an exchange student.
The Middle Wave or Culture Shock An examination of the effects on exchange students in the middle of the exchange year